Student Health will collaborate with the Johnson County Department of Public Health to assist with testing, contact tracing, and isolation of students diagnosed with or exposed to SARS-CoV-2. Shared spaces should allow for 6 feet of social distancing. Research and creative activity conducted at off-campus sites must adhere to their specific requirements. As appropriate, UI will provide resources to students living off campus, as well as staff and faculty who are in isolation or quarantine. Group members will meet online, via Zoom, with UCS group facilitators guiding the conversation. Friday, December 11, 2020 // 8:00PM CST Start Here: [Interrupted] Speech Audience members should start with the first work on the program, and they will be directed to each subsequent piece in the style of a virtual "gallery crawl" on this website. Online or remote delivery formats may be available. Student Health will continue to provide services for students online and in person, as appropriate and necessary, in order to meet the health care needs of students in accordance with university and public health guidance. Food must be provided by University Catering or another vendor, per university guidance. Provide support and engagement advising for student organizations by the Leadership, Service, and Civic Engagement team; Student Engagement and Campus Programs team; and Fraternity and Sorority Life team. OAR cannot physically accommodate all investigator groups’ orders (receipt and housing of animal subjects) within the first week of resuming animal-order activities. Deans and VPs are encouraged to appoint an organizational coordinating team to develop unit-level plans for return to campus comprised of a three-step process that will include: University HR will develop online training and education related to health and safety practices for all employees, students, and parents, as well as supervisor training related to leading remote and/or hybrid teams. Participation in a study must not increase the participant’s risk of exposure to the COVID-19 virus. Pick-up locations for online orders will be appropriately distanced from users waiting to enter the market places. Locations where social distancing cannot be achieved will be closed. Cleaning supplies will be available to be used by students, faculty, and staff within classrooms (distributed and restocked by Facilities Management). Common areas (such as hallways, stairwells, entrances, and restrooms) will be configured to allow for social distancing, with appropriate signage. UCS will restart group counseling. Front Desk Check-In Procedures Guests will check in via a contactless procedures. The UI will assist with transportation needs as appropriate. Systems/technology will be explored and used to assist with contact tracing. Re-engineer support models to accommodate IT staff working remotely, on campus, or in a hybrid mode. Quarantine: Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. RAs will be present and available to support students. Information technology has become increasingly critical in the shift to a more virtual campus. Student Care and Assistance will continue to provide support, assistance, and emergency funds to students who encounter a crisis or emergency situation. Develop guidelines to protect the security and confidentiality of university data and records in the remote environment (with ITS), including both electronic and hard copy records (within 60 days). The Biomedical Research Store will handle the distribution of face masks and face shields for all Carver College of Medicine employees. Online/virtual course management and facilitation, Creating and facilitating online assessments, How and when to conduct synchronous meetings, Online drop-in consulting or office hours, Online support material (referenced above, will include FAQs). Participant research visits must be performed remotely (e.g., by phone, Zoom, or other means) whenever possible. A new page (Pandemic to Planned) has been added to the Keep Teaching at Iowa website that addresses the areas listed below. UI-recommended protective equipment or PPE must always be worn. The Clothing Closet will operate a sign-up process for clients similar to Food Pantry at Iowa. Employee consultations within UHR administrative units will be permitted on a limited basis at scheduled appointment times. Ensure optimal user experience and improve support of Zoom to integrate with other systems and adapt to new uses. Buildings containing spaces with no forced ventilation (6% of GEF portfolio square footage).  These buildings have limited risk mitigation capabilities.  The risk of infection in these spaces can be impacted by compliance with face masks and social distancing as well as the number of infectious people in the spaces.  Therefore, limit building use to single occupancy of spaces and offices (a typical UI office is 150-200 sq. Identify and develop an accommodation process for employees who are unable to comply with health and safety measures due to a disability. In this hybrid working and learning environment, IT will focus on the following efforts: Note: The Academic Experience section of this report contains additional details on how ITS will meet technology needs in support of the academic mission. If people use good hand washing techniques, there is little risk. As UI Hospitals & Clinics (UIHC) and other health care systems resume some non-essential health care activities, study visits coincident with clinical care may be allowed to resume. Encourage people to estimate the occupancy before fully entering a restroom, waiting outside, using social distancing until others leave, making it easier to social distance inside the restroom. Several changes have been implemented to help decrease the spread of the COVID-19 virus. Online ordering and social distancing pick-up options for textbooks and Iowa Hawk Shop materials will be provided, including drive-up and in-person options. Hand sanitizer (distributed and restocked by Facilities Management) will be available in each classroom. In some settings, study teams may need to provide their own protective equipment or PPE. Likelihood that study team members might be infectious. Â, No additions of ADA style automatic doors due to feasibility, time and cost. FM will create an interactive campus map for web purposes. As such, departments that are incurring COVID-19 costs will set up new accounts utilizing the following centrally defined grant program numbers. Community transmission/spread: Infections identified in a given geographic area without a history of travel elsewhere and no connection to a known case. The Iowa House Hotel will remain open in order to serve the university campus and surrounding community. This may include: Any changes will follow Americans with Disabilities Act (ADA) and fire code requirements. The return-to-campus plan will focus on four key components: support for employees, organizational plans, policy and procedure revisions, and training. ): One Button Studio and similar high-use spaces will be reserved and used by a single person, with a cleaning protocol implemented between appointments. In coordination with individual departments, install plexiglass dividers in areas where social distancing cannot be practiced, such as public-facing offices, labs, or studios. Individual units may consider installation of automatic doors paid with unit funds. Equipment or other items that may be used or touched by multiple people. Encourage elevator users to wait for the next trip if the elevator occupancy is already maximized for social distancing. Exceptions: Student Legal Services will be closed during Fall Break - November 23-27. Placing people first as our university is only as strong as our students, faculty, and staff; Preserving and building on core values of excellence, learning, community, diversity, integrity, respect, and responsibility; Delivering world-class education, research, and health care; and. The cost of this work is not anticipated to be eligible for FEMA reimbursement. Adjustments made during the fall 2020 semester will remain in place, in addition to a few minor changes that will allow both instructors and students to better prepare for the spring semester. High-contact surfaces (e.g., door handles, handrails) will be cleaned according to CDC guidelines. Research labs must provide any other required protective equipment or PPE when interacting with other staff/employees (e.g., face masks,Â, Updated restrictions and guidelines for animal research will be announced by OAR and posted on OAR’S COVID-19. Signage, stanchions, and floor stickers will be used to encourage social distancing, including for those awaiting market place entry. Programs and events will follow university guidance. Select courses that are prioritized for in-person instruction and have enrollments of 50 or more students will be evaluated to determine if appropriate classroom space is available once standards for classroom-utilization capacity are finalized. Whether the potential benefits of the research outweigh the risk of participation. decorations) should be cleared and pens used for signing documents should be disinfected after each use. Employees (outside of UI Health Care) who fall into one or more of the high-risk categories identified by the CDC, or who have a household member in one of the high-risk categories, may seek a TAWA for spring 2021. Each vehicle is cleaned and disinfected upon return, and high-touch surfaces (e.g., door handles, radio) are cleaned per CDC guidelines. The participant and any participating caregiver must be informed that they will be required to wear a face mask throughout the visit, and whether the face mask will be provided by the study team. Develop guidelines for COVID-19 workplace protocols, such as online meetings. Donations will be accepted at the front desk of the Iowa House Hotel starting with the fall 2020 semester, based on need. Where possible, foot traffic will be directed to separate doors for entry and exit. The university will move to online instruction after Thanksgiving, beginning Nov. 30, 2020, and final exams will be delivered remotely. Any changes will follow Americans with Disabilities Act (ADA) and fire code requirements. Encourage stair use when practical/possible. It has been determined that no plexiglass in circulation or common areas is needed. Staff should verbally confirm that the participant is well and explain the screening procedures, if any. All staff members must follow public health and university guidance regarding density, protective equipment, large gatherings, and social distancing. Coach supervisors on managing remote and hybrid work teams. In the communication, confirm that COVID-19-related leaves apply through calendar year 2020. If individuals wish to bring their own water to the buildings, that choice will create a reduction of touch points for them. Develop a process for employees to voice concerns about other university community members’ noncompliance with health and safety measures. Deans and VPs will develop concise written plans for returning employees to work on campus based on prioritized campus functions. However, to provide additional social distancing for students and faculty, the university will implement a combination of online and face-to-face instruction that maximizes the use of larger classrooms. Face shield: Protective equipment that covers the wearer's entire face from potentially infectious materials. UI Libraries will prepare to reopen buildings to faculty, students, and staff on Aug. 17, 2020, following these procedures: The University of Iowa will increase the use of remote-work options for those who can work remotely, adjust break and lunch schedules, and stagger arrival and departure times, among other strategies. The Office of Student Accountability will return the week of August 17, 2020. Fall 2020 Commencement. Several changes have been implemented to help prevent the spread of the COVID-19 virus, and participants in these programs should follow the recommendations of the CDC. On-campus housing options will be provided for students in accordance with public health and university guidelines. Please note that any costs charged to these accounts (including procurement card purchases) that are determined to be ineligible and/or do not follow the proper review and approval process will be the financial responsibility of the department. Provide just-in-time training and guidance to the HR community about conducting investigations and holding sensitive employee meetings in a remote work environment. FALL 2020. For the most up-to-date information, U-Pass customers are encouraged to visit the cities’ websites: . The campus wide installation would not be possible prior to the start of classes, is cost prohibitive and there is little research regarding associated risk. Care must be taken not to overburden newly-opened facilities. Go off campus with University of Iowa. Other miscellaneous items (e.g. Keys, pens, and other materials will be sanitized before handing to a customer. All research groups approved for a return to campus should consider working in shifts (or alternating days) to minimize the number of people in a space at a given time while maintaining all safety protocols. Â, Encourage people to limit time per visit in a restroom, reducing the time of potential exposure. For non-essential research (i.e., research that is not essential to the health and/or well-being of a participant) face-to-face research visits may resume during regular standard of care medical visits. Customers visiting the West Campus Transportation Center (WCTC) are encouraged to email or call ahead to reduce contact time. Student patrons will be provided with information via promotional materials to access virtual events following the University … Staff members not working within the IMU will be available virtually. All colleges will need to collaborate with Classroom Planning to ensure that as many spaces as possible are available for instruction. Reference the following websites, which are updated regularly: As the university reopens buildings for daily operation, parking and Cambus operations will change in order to support the students, faculty, and staff. Walk-in hours will be available from 8:30 am - 4:30 pm in room 159 IMU. Virtual fall 2020 commencement ceremonies are taking place Dec. 17–20. The University of Iowa does not drop students from a course(s) or withdrawal a student for nonpayment or nonattendance. The Student Legal Services office space will be open for notarizations by appointment only. The university is prioritizing face-to-face instruction for fall 2020 while adhering to new campus health and safety protocols. In our typical building restrooms, there is not an excess of fixture count, so removing select fixtures from use may create circulation congestion. Everyone accessing shared spaces in campus buildings (e.g., hallways, staircases, restrooms, break rooms) must follow Facilities Management and building-specific guidelines for procedures and protocol. Such surfaces and equipment will be cleaned by the user or a UI employee after each use. COVID-19 research will continue to be prioritized, but care must be taken to not overburden subjects or put them at unnecessary risk. Contact tracing: The process of identifying, assessing, and managing people who have been exposed to a contagious disease to prevent onward transmission. Housing and Dining staff must comply with university and public health guidance regarding density, social distancing, and protective equipment for those staffing residence halls, dining, and retail operations. Where appropriate, reduce the numbers of doors being used to better control contact points. The UI will implement the following strategies: Operations – Actions: In addition to ensuring proper operation, operating parameters will be adjusted to increase fresh air mechanically (not open doors or windows), as well as increase filtration levels as system age and capabilities allow. The high-contact surfaces on the fuel island (e.g., pump handles, keypad) will be disinfected frequently, and disinfecting supplies will be available for customer use. , N95 masks for research (previously approved by Environmental Health and Safety) and the College of Dentistry. Approval to remove animals to lab spaces as appropriate depending on the facility of origin and Institutional Animal Care and Use Committee (IACUC) protocol approvals, Phased increase in the study timeline as detailed by OAR, Phased increase to conduct complex studies (including surgery) as detailed by OAR, Phased use of hazards as detailed by OAR and EHS, Phased increase of the number of breeding colony cages maintained as detailed by OAR, Phased increase in animal orders procured from approved vendors, Phased increase in inter-institutional animal transfers, Priority will be given to new PIs relocating to the UI or labs with approved COVID-19 research, Limited facility training tours and training labs, Reduced staff participating in each activity, Use of CORE resources as fit to adhere to OAR and Core Directors directives, Increase availability of OAR managed resources. Staff and faculty can contact their local HR representative and students can contact Student Disability Services. Individual departments will procure the equipment. Orientation for new health care employees will be managed by UI Health Care HR. Monitor absenteeism in your organization. Where social distancing is not possible due to permanently located equipment (e.g., lecture podiums, pottery wheels) or specific course requirements (e.g., lab-based courses, clinical simulations), physical barriers such as plexiglass panels between students (and between students and instructors) should be utilized. Signage to limit seating will be posted at tables to maintain social distance. Contactless transactions to circulate books and other physical items: Physical barriers to at least 6 vertical feet will be installed at designated service points. On-campus research visits resume outside of clinical settings. (Source: World Health Organization), Droplet transmission/spread: A mode of transmission for a contagious disease that involves relatively large, short-range (less than 6 feet) respiratory droplets produced by sneezing, coughing, or talking. Signage will be posted throughout the buildings to notify users of social distancing expectations and additional cleaning procedures. With support from ITS, continue to improve the process of delivering technology to students who are unable to participate in online instruction. No additional barriers (such as plexiglass) will be installed between fixtures. Courses with enrollments of 50 or more students will be moved to an online format. In the home, anyone sick or infected should separate themselves from others by staying in a specific “sick room,” or area and using a separate bathroom (if available). Standard instruction and attendance policies for that week will apply. Food cooked and/or served by students and staff members for other students will not be allowed until further notice. Publish list of single occupancy restrooms to offer an alternative that may require social distancing in the hallway, rather than in the restroom itself. Additionally, members of the UI community may live with others who are in vulnerable populations. An online ordering system will be developed as an alternative to dining in the market places. Each laboratory should designate two primary lab contacts to enter animal facilities, conduct studies in the facility, or remove animals to the lab. Everyone entering a university building is expected to follow. Research visits should not resume unless there is a direct benefit to these populations. Implement a remote identity verification process to validate identities before issuing accounts, credentials, or access, and without requiring individuals to come to campus. See COVID-19 Information for Researchers webpage for complete information. Anticipate and respond to campus data and analytics needs in areas such as student success; well-being surveys; diversity, equity, and inclusion; and online/virtual course readiness. Each location will have a designated entrance and exit. Encouraging students, faculty, and staff with vulnerabilities to wear both a face mask and face shield. If the department does not utilize the Shared Services team, the department should email uss-supervisors@uiowa.edu  for assistance. Elevator occupants can face the elevator walls and limit talking during the ride. Fall 2020 PracticesThe Iowa Memorial Event Services office will reopen with reduced staffing starting August 24, 2020. Limited staff in procedural rooms and euthanasia spaces (maximum of two), Limited staff present in animal rooms (maximum of two). Common spaces, such as lounges (if open), will be set up following guidelines to limit gatherings and promote social distancing. Installation of 300 foot door pulls (FM and DPS project) in GEF restrooms (code and ADA compliant). The Remote Instruction Team will work with faculty to develop a new online teaching assistant (TA) orientation program based on the successful face-to-face model. Tennis will adhere to phasing guidelines provided by the US Tennis Association in accordance with state of Iowa guidelines. The 380Express bus service has adjusted operations based upon guidance from the CDC, FTA, and local public health officials. For the most up-to-date information, riders are encouraged to visit the 380Express Twitter page: The UI discounted fare for 380Express is available only through the mobile app Token Transit. FEMA has very specific requirements for documenting costs related to the COVID-19 pandemic so that the UI eventually may determine reimbursement eligibility from internal and external sources. Upgrade to MERV 13 across all capable AHUs ($475,000).  Installation planned prior to start of classes. Signage and density restriction guidance for common areas will be provided. Share health and well-being programs and services. These barriers represent one time and ongoing costs (due to additional cleaning) and could create even more congestion in a small space. (Individuals will be responsible for cleaning their own areas when entering a classroom). Dyson hand dryers will remain in operation. Iowa State University has made more significant changes to its calendar for the fall semester. OAR will continue to provide disposable lab coats and gloves. When employees return to campus, they can add themselves to the waitlist(s) by visiting the parking system waitlist in Employee Self Service. Students admitted to Tippie prior to the fall 2020 semester will be held to the Business Core requirements in place at the time of their admission to Tippie. Floor directional signs will not be installed unless special circumstance require so.Â, Floor Plans will not be posted. Health care systems, schools, and other off-campus agencies/facilities must not be overburdened with research requests. Utilizing a student agreement regarding expectations for compliance and requiring submission prior to the start of the fall 2020 semester may be an option to increase accountability. Any disputes or deviations from these principles will be sent to the vice president for research for resolution. Protective equipment or PPE must be available for a study before work begins. Food Pantry at Iowa will continue using a reservation system and will limit the number of individuals, including volunteers, present during operating hours. An acrylic partition has been installed at the customer service counter. Ventilation systems will operate according to CDC Considerations for Institutes of Higher Education. Courses with enrollments of 50 or more will be delivered online. Resuming animal-order activities will require a staged approach and prioritization. Procedures for students, faculty, and staff will be developed to clean classrooms between sessions. The most common symptoms of COVID-19 include: cough, shortness of breath or difficulty breathing, fever, chills, muscle pain, sore throat, and new loss of taste or smell. The university will provide isolation space for students who are living in residence halls and diagnosed with COVID-19. Contact the specific core facility for detailed information and scheduling. Research-related activities should be conducted by a minimum number of necessary people, with time limitations and minimal personnel density. Encourage people to not bring personal items into the restrooms. The IT community collaborated with campus partners to develop a wealth of online resources to support students, faculty, and staff in remote work and online instruction. Passengers are encouraged to use hand sanitizer when entering and exiting and to follow everyday prevention guidance from the CDC. Unless otherwise indicated, face masks must be worn by all passengers when in the presence of others. Planning is underway to move university orientation to an online platform. The following practices are examples of actions that will be taken: In preparing these building practices, University of Iowa Facilities Management reviewed Centers for Disease Control and Prevention (CDC) and Iowa Department of Public Health (IDPH) guidelines, information from industry experts and peer institutions, and input provided from Return to Campus unit plans. The university will continue to closely monitor cases of COVID-19 throughout the winter and spring semesters and will take action deemed necessary to help mitigate the transmission of the virus. Customer counts will be monitored and controlled to prevent crowding. For the latest parking updates, please see the  service alerts page on the Parking and Transportation website. Revise and implement a remote work agreement form to be administered at the org level. ... Fall/Spring: You can add or drop semester-length courses on MyUI for the first five days of the fall and spring semesters. Self-screening of employees will follow public health and university guidelines. The plan must be specific to the spaces and activities of the research group, must be shared with members of the group, and must be posted in a prominent place in the space. Create opportunities for hybrid engagement through online meetings and online events/programs similar to the spring 2020 semester. 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